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Join ChannelSample & Input Management
Complete Visibility & Control Over Pharma Samples and Inputs Without Manual Tracking or Compliance Gaps
Ensure every sample and promotional input is accounted for-from dispatch to doctor visit.
Enable field teams to record daily usage (even offline) while management gains real-time visibility, accurate inventory, and audit-ready data.
Trusted by 1000+ Customers | 2 Lakh+ Users Across 55+ Countries
Best Sample & Input Management Module for Pharma
SANeForce’s Sample & Input Management module is built to solve the real operational challenges pharma companies face-sample leakage, manual registers, delayed reporting, and lack of visibility at the field level. It enables employee-wise dispatch control, daily MR-level recording, offline usage capture, inventory accuracy, and doctor-wise accountability, all within one structured system designed for pharma workflows.
How It Works - Allocated, Distributed, and Linked to Field Activity
Samples and promotional inputs are dispatched against individual employees based on approved plans, ensuring controlled allocation from the start.
The field representative must acknowledge receipt within a defined number of days. Acknowledgement is mandatory-without it, samples cannot be issued to doctors.
Acknowledged quantities are automatically added to the MR’s inventory. Opening stock and received balance are treated as receipts, maintaining accurate stock continuity.
As Medical Reps visit doctors, they enter sample and input details for each doctor daily. The module works offline, allowing uninterrupted data capture in low-network areas.
Issued quantities are deducted from inventory in real time (or synced later), preventing over-issuance or stock mismatch.
Doctor-wise, Medical Rep-wise, territory-wise, and region-wise reports are generated to evaluate usage, spend, and statutory compliance-ready for audits and invoicing reference.
6 Core Features That Strengthen Sample Accountability and Compliance
Employee-Level Dispatch Accountability
Every sample and input is mapped to a specific employee, eliminating ambiguity and uncontrolled stock movement.
Daily MR-Level Recording
MRs record sample and input distribution doctor-wise during daily visits, ensuring accurate and timely data capture.
Offline-First Field Operations
Field teams can record acknowledgements and doctor issues without internet, with automatic sync once connectivity is restored.
Real-Time Inventory Accuracy
Complete visibility into opening stock, receipts, issues, and balances-preventing shortages, excess, or misuse.
Doctor-Wise Value & Compliance Tracking
Tracks cumulative value of samples and inputs issued to each doctor, supporting statutory compliance and internal governance.
API-Based System Integration
Easily integrate with existing dispatch, warehouse, or promotional input systems through secure APIs.
Simplifying Work for Every Role
Medical Representatives
Easy acknowledgement, offline daily entry, and clear visibility of available samples.
Managers (RSM / ZSM)
Monitor team usage, stock status, and doctor coverage without follow-ups.
Management & Compliance Teams
Accurate spend tracking, audit-ready reports, and full control over sample governance.
Frequently Asked Questions
Yes. Medical Reps can record acknowledgements and doctor-wise sample distribution offline, with automatic sync when internet is available.
By enforcing employee-wise dispatch, mandatory acknowledgement, daily usage entry, and real-time inventory validation.
Yes. Reports are available doctor-wise, Medical Rep-wise, territory-wise, region-wise, and brand-wise.
Yes. The module supports doctor-wise value tracking and statutory-ready reporting as per current regulations.
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Bring Discipline, Visibility, and Trust to Sample Distribution
Replace manual registers and guesswork with a structured, offline-ready sample and input management system built for pharma teams.
